The files and folders in your Google Drive are private by default until you decide to share them. You can share your documents with specific people or you can make them public and anyone on the Internet can view the shared files.
Only users in your organization
People with Manager access to a shared drive can move files from that shared drive to a Drive location in a different organization.
You can set it to be a public document, whoever has the link or shared with a designated list of team members. Google Docs, Sheets, and Presentations are only as confidential as you choose them to be on the shared drive.
Hide a shared drive:
- In Drive, on the left, click Shared drives.
- Right-click the shared drive that you no longer want to see, and select Hide shared drive.
Click the Hidden shared drives link in the upper right corner of your Google shared drive view.
Unhide a shared drive
Note: Shared drives are automatically hidden for group members once they reach a certain number of members. This is to avoid spamming large groups with shared drive content.
My Drive includes items you own, such as Google Docs, Presentations, Drawings, etc., and folders that you have created, as well as files and folders that you have synced or uploaded. … Shared with Me shows files and folders that you do not own, but that have been shared with you.
Shared Drives is only available with paid G Suite Business, Enterprise, or Education editions of G Suite. So the price depends on the option. My Drive is a free offering with default 15GB storage limits.
Folders in shared drives have the same access levels as the shared drives themselves, with the exception of the manager. These access levels include: Content manager (default), Contributor, Commenter, and Viewer. Note that a Contributor on a folder is an Editor on a file in that folder.
How do I know who accessed my Google Drive?
How to Check Who Has Access to a Google Drive File. To check the list of people who can see your file, right-click the file in question and click Share. A window will appear showing you all the people who have access to your file. If you haven’t shared it with anyone, you’ll only see yourself on the list.
4. How to create private folders in Google Drive?
- Start by creating a “New folder…” in the desired location within Google Drive. …
- Update the name.
- Right click on the new folder and click “Share…”
- You will then see “Share with others” menu.
- Next, click on “Advanced” to pull up the “Sharing settings” window.
Shared items will take up space on your computer, but not Google Drive. Items that are in multiple folders will be synced to all folders on your computer, taking up more space.
Make sure Network discovery is enabled on all computers. Make sure File and printer sharing is enabled on all computers. Toggle Turn on password protected sharing to off and retest. Make sure you are logging in using the same account you entered when you added users to Share with.
Search by the file’s creator
- In the shared drive search box, enter creator: followed by the email of the person in your organization who created the file. For example, creator:firstname.lastname@example.org.
- (Optional) To refine your search, add other search terms in the search box or click the Down arrow. …
- Press Enter.
To access a hidden share, bring up Internet Explorer or My Computer (or just Computer in Vista), enter the UNC path (\computernamesharename$) of the share, and hit Enter. Alternatively, you can use the computer’s local IP address (such as 192.168. 1.1) instead of the computer name.