In case of loss or misplacement of Share Certificate, to avoid any financial loss to the Company and Shareholders, the Issue of Duplicate Share Certificate should be done.
A company can issue a duplicate share certificate if the Original share certificate has been defaced, – mutilated or torn and is surrendered to the company. … A duplicate share certificate should be issued within three months from the date of application. The company issues it only to registered shareholders.
In order to obtain Duplicate Share Certificates, You need to Lodge a complaint with Police Station and submit a Copy of FIR (mentioning Folio No, Share Certificate(s), Unit Name, Distinctive No(s) and no. of lost shares) in original or attested by notary/gazette officer.
The time limit to issue a share certificate on the allotment of shares is of maximum 2 months.
I/We am/are the sole and absolute owner(s) of the shares covered by the said share certificate(s) or cause the same to be surrendered to the Company, if and when the same is/are found. I/We therefore, request the _________________________________________________ to issue duplicate(s) of the said share certificate(s).
Recovery of Shares
- Transfer of shares after death of an original shareholder.
- Transfer of physical shares.
- Recovery of lost shares.
- Issue of duplicate shares.
- The claim of shares from IEPF.
- The claim of dividend from IEPF.
- Following up with Registrar and Transfer Agent (RTA) for transfer of shares.
(c) In case unlisted companies, the duplicate share certificates shall be issued within a period of three months and in case of listed companies such certificate shall be issued 1[within forty-five days], from the date of submission of complete documents with the company respectively.
You will need to be in possession of your share certificate(s) if you want to transfer or sell your shares. If your share certificate becomes lost or stolen, you will need to obtain a replacement by completing a Letter of Indemnity Form.
As soon as a shareholder realises that a share certificate has been lost, stolen or destroyed, they should contact the company secretary, or directors of the company concerned, both to report the loss and to request a replacement share certificate.
How do I find lost stock certificates?
If you are missing certificates, contact the issuing company, transfer agent or the stock brokerage where the shares were bought. Brokerage firms can research the history of shares traded in the account and certificates you think are lost, and they can also deal with the transfer agent on your behalf.
Whether stamp duty will be payable again when duplicate or split Share Certificate is issued. F. As per Regulation 25 of Schedule I of Indian Stamp Act, stamp duty payable on counterpart of duplicate of an instrument is maximum One Rupees. Hence stamp duty of “ONE RUPEES” should be sufficient.
Post incorporation of a company, the company is required to issue share certificates within a period of two months from the date of incorporation. … In case of transfer of shares, share certificates must be issued to the Transferee within one month of the date of receipt of the instrument of transfer by the Company.
Ways to Prove Share Ownership
Share Certificates – As internal company documents share certificates are generally accepted by UK banks as proof of a shareholding in a company.